Yancoal Business Rules | Medicals

Medical.Certificate.Audiometric Testing

• Audio-metric report from medical to be uploaded within this competency

• Follow medical verification rules

Drug Testing.Statement of Attainment.Collect Specimens for Drugs of Abuse Testing - HLTPAT005

• Name on certificate to match the person registered

• Collect Specimens for Drugs of Abuse Testing - HLTPAT005 to be listed

• Issued by an RTO / Nationally Recognised Training logo

• Black and white or colour is acceptable

• Only issue date to be recorded

Medical.Exempt.

Avetta Administrators to click here for additional information before verifying

In some instances, a company may upload a medical exemption; the exemption must be a YanCoal document (either letter, template or email) that is signed by a YanCoal representative.

Expiry date is to be listed as expiry of persons current or upcoming induction.

Exemption documents are accepted for Yancoal Cameby Downs only: 

• File must be the Pote Exemption Authorisation Form (Example attached) 

• All fields must be filled in 

• Exemption approval must be from the SSE or delegate

ALL MEDICAL EXEMPT FILES MUST BE ESCALATED TO THE AVETTA COMPLIANCE TEAM.

If you are unsure if the exemption is from YanCoal you need to seek approval or clarification from the site that the role applies to.  Please email the Safety Manager at the site for approval.  Please refer to the Site Contacts list for the Safety Manager’s contact details.

Medical.-.Mine Rescue

• Name on medical to match the person registered

• Must be formatted on Coal mine health assessment report site access or site access plus periodic medical assessment detailed certificate

• Issued by an RTO / Nationally Recognised Training logo

• Expiry

• Black and white or colour is acceptable

• ‘Mines rescue’ should always be listed in the position field of the medical assessment page.

• Expiry is to be 5 years from assessment date shown on medical unless advised otherwise in the duration restriction section of the medical

Medical.Certificate III.Pathology

• Name on certificate to match the person registered

• Certificate III in Pathology to be listed

• Issued by an RTO / Nationally Recognised Training logo

• No expiry

• Black and white or colour is acceptable

• Only issue date to be recorded

Medical.-.Cameby Downs Compliant

Medical.-.Yarrabee Compliant GROUP

• Name of the inductee must be clearly shown on the medical

• This document is only mandatory for specific sites (QLD) If the document is mandatory the person needs to upload section 4 of the Coal Board Medical

• The health assessment provided by Resources Safety & Health (ResHealth) is accepted

• Doctors signature, signed date and stamp mandatory

• Certificate of Fitness to be uploaded

• Version number listed on medical must be version 6 or above. If version number is under 6 then it must be sent to site for approval

• Employer listed on Medical must match Employer in the system

Please send to site for approval for the below:

• If:

  • s4.2e.i  is marked yes; OR

  • s4.2e.ii(1) has any respiratory diseases indicated; OR

  • s4.2.e.ii(2)  has legionellosis indicated

IF AMBER PROCEDURE:

The relevant below 'restricted' competency will need to be selected and the relevant amber process adhered to

• Issue Date = Date of examination (this applies to both section 4 and reshealth assessment)

• Expiry Date =5 years from date of examination (unless an indication for a subsequent assessment has been marked and a corresponding date is shown next to this - Subsequent assessment date should be recorded as expiration date in onsite is if shown on medical form)

• Please enter the name of the Doctor in the Declaration Commence box

Pegasus Administrators to click here for additional information before verifying

Medical.-.Cameby Downs Restricted

Pegasus click HERE for additional information 

If the medical is restricted: the certificate of fitness will be sent to site for approval

A medical management plan will also need to be supplied with the medical as both documents will then need to be sent to the site for approval (not required for corrective lenses)

Medical management plan must:

• Be presented on a company letterhead

• The medical has been approved by a senior company representative and must be signed by a senior company representative, e.g. supervisor, HR representative, return to work coordinator and also the worker must sign.

• The employee is fit for duty to perform tasks whilst on the Yancoal site under the medical restriction.

• State that the employee’s medical has been approved by the company

• Be dated within the last 3 months

• This document is only mandatory for specific sites (QLD)

• Must be uploaded as a PDF

• NSW Order 41/43 medicals are NOT accepted

• Issue Date = Examination date

• Expiry Date = As per subsequent assessment date on the medical

Medical.-.Yarrabee Restricted

IF AMBER PROCEDURE:

If the medical is restricted: the certificate of fitness will be sent to site for approval

A medical management plan will also need to be supplied with the medical as both documents will then need to be sent to the site for approval (not required for corrective lenses)

Medical management plan must:

• Be presented on a company letterhead

• The medical has been approved by a senior company representative and must be signed by a senior company representative, e.g. supervisor, HR representative, return to work coordinator and also the worker must sign.

• The employee is fit for duty to perform tasks whilst on the Yancoal site under the medical restriction.

• State that the employee’s medical has been approved by the company

• Be dated within the last 3 months

• This document is only mandatory for specific sites (QLD)

• Must be uploaded as a PDF

• NSW Order 41/43 medicals are NOT accepted

• Issue Date = Examination date

• Expiry Date = As per subsequent assessment date on the medical