Pegasus National Business Rules | Workers Compensation

ACT

Certification	Certification Requirements	Upload Requirements	Examples
ACT Workers Compensation	Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite ABN (if shown) must match P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate, do not return. Ensure the coverage references ‘ACT’ or ‘Australian Capital Territory’ Verified doc must be Workers Compensation for ACT NOTE: Self-Service Portal Print-Outs or Screenshots can be accepted in lieu of actual certificate / statement of coverage providing all other verification points are met	Pegasus Staff Only: Re-Direct to the following page of confluence KB Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite. Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite. Enter ACT Workers Compensation in the ‘Item’ field within Onsite

NSW

Certification

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Examples

NSW Workers Compensation

Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
ABN (if shown) must match
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
Ensure there is a ‘NSW Scheme Logo’ displayed on the document.
CMI is only acceptable when uploaded for coal mines client scopes
- Exception: icare OR Coal Mines Insurance is accepted for Port Waratah Coal Services and NCIG

NOTE: Self-Service Portal Print-Outs or Screenshots can be accepted in lieu of actual certificate / statement of coverage providing all other verification points are met

Pegasus Staff Only: Re-Direct to the following page of confluence KB
Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.
Enter NSW Workers Compensation in the ‘Item’ field within Onsite

For Coal Mining Client Scopes Only:

NT

Certification	Certification Requirements	Upload Requirements	Examples
NT Workers Compensation	Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite ABN (if shown) must match P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return Ensure the coverage references ‘NT’ or ‘Northern Territory’ Verified doc must be Workers Compensation for NT NOTE: Self-Service Portal Print-Outs or Screenshots can be accepted in lieu of actual certificate / statement of coverage providing all other verification points are met	Pegasus Staff Only: Re-Direct to the following page of confluence KB Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite. Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within includes the Nationally Recognised Training.Onsite. Enter NT Workers Compensation in the ‘Item’ field within Onsite

QLD

Certification	Certification Requirements	Upload Requirements	Examples
QLD Workers Compensation	Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite ABN (if shown) must match P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return Ensure there is a ‘WorkCover Queensland Logo’ displayed on the document. Verified doc must be Workers Compensation for QLD NOTE: Self-Service Portal Print-Outs or Screenshots can be accepted in lieu of actual certificate / statement of coverage providing all other verification points are met	Pegasus Staff Only: Re-Direct to the following page of confluence KB Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite. Enter WorkCover Queensland in the ‘Insurer’ field within Onsite. Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite. Enter QLD Workers Compensation in the ‘Item’ field within Onsite

SA

Certification

Certification Requirements

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Examples

SA Workers Compensation

Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
ABN (if shown) must match
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
Ensure there is a ‘Government of South Australia’ Logo displayed on the document
Verified doc must be Workers Compensation for SA

Note for SA Workers Compensation:

For SA workers compensation document uploads you may note there is no end date recorded on the document. If this is the case, enter the last day of the finanical year as the end date for this cert – The last day of the financial year every year falls on the 30th June.

E.g: If you receive an SA Workers Compensation document upload that shows ‘This employer is registered from 06/08/2004, the next upcoming ‘last day of the financial year’ is 30/06/2016 which can be entered as the end date despite not being shown on the document.

NOTE: Self-Service Portal Print-Outs or Screenshots can be accepted in lieu of actual certificate / statement of coverage providing all other verification points are met

Pegasus Staff Only: Re-Direct to the following page of confluence KB

Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Enter Return to Work SA in the ‘Insurer’ field within Onsite.
Enter the employer number listed on the workers compensation document is listed in the ‘Policy Number’ field within Onsite
Enter SA Workers Compensation in the ‘Item’ field within Onsite

TAS

Certification	Certification Requirements	Upload Requirements	Examples
TAS Workers Compensation	Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite ABN (if shown) must match P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return Ensure the coverage references ‘TAS’ or ‘Tasmania’ Verified doc must be Workers Compensation for TAS NOTE: Self-Service Portal Print-Outs or Screenshots can be accepted in lieu of actual certificate / statement of coverage providing all other verification points are met	Pegasus Staff Only: Re-Direct to the following page of confluence KB Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite. Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be foundon the letterhead or in the footer eg. GIO, Allianz, CGU Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite. Enter TAS Workers Compensation in the ‘Item’ field within Onsite

VIC

Certification	Certification Requirements	Upload Requirements	Examples
VIC Workers Compensation	Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite ABN (if shown) must match P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is address to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return Ensure there is a ‘Worksafe Victoria’ logo or ‘Authorised Agent of the Victorian WorkCover Authority’ displayed on the document. Verified doc must be Workers Compensation for VIC NOTE: Self-Service Portal Print-Outs or Screenshots can be accepted in lieu of actual certificate / statement of coverage providing all other verification points are met	Pegasus Staff Only: Re-Direct to the following page of confluence KB Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite. Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite. Enter VIC Workers Compensation in the ‘Item’ field within Onsite

WA

Certification	Certification Requirements	Upload Requirements	Examples
WA Workers Compensation	Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite ABN (if shown) must match P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return Ensure the coverage references ‘WA’ or ‘Western Australia’ Verified doc must be Workers Compensation for WA NOTE: Self-Service Portal Print-Outs or Screenshots can be accepted in lieu of actual certificate / statement of coverage providing all other verification points are met	Pegasus Staff Only: Re-Direct to the following page of confluence KB Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite. Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be foundon the letterhead or in the footer eg. GIO, Allianz, CGU Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite. Enter WA Workers Compensation in the ‘Item’ field within Onsite

Australia

Certification

Certification Requirements

Upload Requirements

Examples

Workers Compensation Australia

Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together.
ABN (if shown) must match
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

Issue Date = Start of coverage date listed on policy
Expiry Date = Coverage end date listed on policy

International

Certification

Certification Requirements

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Examples

Insurance.Workers Compensation.International

Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together.
Document must be accompanied by a certified English translated version if the insurance policy is in a different language

This document needs to be sent to the relevant site contact for approval.

If accepted:

Issue Date = Start of coverage date listed on policy
Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item = As specified on policy
Amount Description = As specified on policy
Amount = as per policy