MACH Energy Business Rules | Medicals

*If restricted - refer to the restricted business rule below

ORDER 43 MEDICAL

For contractors and sub-contractors:

·         anyone who is NOT an employee of MACH Energy PTY LTD, Thiess PTY LTD or Sedgman PTY LTD at Mt Pleasant

Unrestricted – Green Determination

• • Uploaded in colour is preferred – not mandatory.
  • Full medical required: including the traffic light page AND follow-up page to be uploaded - traffic light page must show a GREEN result
  • Name on medical to match the person registered
  • Date of birth to match person registered
  • Date of assessment listed
  • Chest X-ray must have most recent date within 3 years
  • Employer must be listed – Employer must be the current employer.
    • If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
    • If worker is a Subcontractor – Employer (Manager level or equivalent) must submit a ‘Sub-contractor Medical Statement’ (optional Thiess template) outlining:
      • [Name], an employee of [Business name] is subcontracting to [Business name].
      • [Name] current order 43 medical is under [Business name]
      • I [Manager name] have reviewed the current order 43 medical. 
  • Must have a SEG number
  • Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
  • Must be completed by an approved medical practitioner on the list below https://www.coalservices.com.au/mining/workplace-safety-and-compliance/regulation-and-compliance/order-41-3/accredited-medical-practitioners/
  • Must have either Doctors signature or Registered Nurse signature, must have name, ARN/AMP number and date.

Note, Labour hire companies (Programmed, OneKey & Dreampath) are required to provide evidence of approval from the Thiess Health Team (health@thiess.com.au) that the workers medical has been reviewed and accepted. 

Pegasus Employees CLICK HERE for additional information relating to Exemptions for provision of Order 43 medical for Mach Energy

• Issue Date = Examination date
• Expiry Date = 3 years from date of examination (unless review date listed in comments)

Medical.Assessment.CS Medical Restricted (Thiess, CHPP and MIA Upgrade roles)

ORDER 43 MEDICAL

Restricted – Amber Determination

• • Uploaded in colour is preferred – not mandatory
  • Full medical required: including the traffic light page AND follow-up page to be uploaded
  • Name on medical to match the person registered
  • Date of birth to match person registered
  • Date of assessment listed
  • Chest X-ray must have most recent date within 3 years
  • Employer must be listed – Employer must be the current employer.
    • If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.

• • If worker is a Subcontractor – Employer (Manager level or equivalent) must submit a ‘Sub-contractor Medical Statement’ (optional Thiess template) stating
    • [Name], an employee of [Business name] is subcontracting to [Business name].
    • [Name] current order 43 medical is under [Business name]
    • I [Manager name] have reviewed the current order 43 medical and are aware of [state restrictions / reviews].
    • Both [Business name] and [sub-contracting Business name] agree to the Health Medical Plan in place.
  • Must have a SEG number
  • Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section

• • Must be completed by an approved medical practitioner on the list below
  • https://www.coalservices.com.au/mining/workplace-safety-and-compliance/regulation-and-compliance/order-41-3/accredited-medical-practitioners/
  • Must have either Doctors signature or Registered Nurse signature, must have name, ARN/AMP number and date.

AMBER PROCEDURE – Medical / Health Management Plan (MMP / HMP)

Thiess Procedure

If the medical result being submitted is AMBER/RED/RESTRICTED, the company must supply a declaration on their company letterhead stating that:

• • The Medical has been approved by an authorised representative, with position and contractual right to make such approval.
  • The Medical or Health Management Plan (Not the medical itself) must be dated within the last 3 months
  • State that the employee’s medical has been approved by the company
  • State that the employee is fit for duty to perform tasks whilst at Thiess Mt Arthur or contractors site under the medical restriction.
  • The Medical Management Controls are to be documented in accordance with the Order 43 Medical.
  • The Employee must sign to advise they will comply with the restriction/s.
  • The full medical needs to be supplied along with the MMP / HMP. Thiess MMP / HMP template available if preferred.
  • Pegasus will need to send the amber medical to site for approval prior to verification.

Note, Labour hire companies (Programmed, OneKey & Dreampath) are required to provide evidence of approval from the Thiess Health Team (health@thiess.com.au) that the workers medical has been reviewed and accepted.  

Avetta Employees CLICK HERE for additional information relating to Exemptions for provision of Order 43 medical for Mach Energy

If Amber medical: Avetta Staff please CLICK HERE for additional information prior to verifying file

• Issue Date = date of examination
• Expiry Date = 3 years (unless a review date is listed then enter the expiry as the earliest expiring date)
• Please enter the name of the doctor in the Declaration Comment Box

WHEN ORDER 43 IS UPLOADED: 

Preplacement Medical Assessment - External medical provider - Coal Services - Blue cover page:

• Uploaded in colour is preferred – not mandatory
• Full medical not required: only require the traffic light page AND followup page to be uploaded
• Name on medical to match the person registered
• Date of birth to match person registered
• Date of assessment listed
• Chest X-ray must be ticked yes or no
• Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
• Must have a SEG number
• Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
• Must be completed by an approved medical practitioner on the list below
  https://www.coalservices.com.au/mining/workplace-safety-and-compliance/regulation-and-compliance/order-41-3/accredited-medical-practitioners/
• Must have either Doctors signature or Registered Nurse signature, must have name, ARN/AMP number and date.

Periodic Medical Assessment – External medical provider – Coal Services - Blue cover page:

• Uploaded in colour is preferred - not mandatory
• Pages required to be uploaded - cover page, assessment page 1 & 2 and the medical assessment certificate (traffic light page)
• Name on assessment report and assessment certificate to match the person registered
• Date of birth assessment report and assessment certificate to match the person registered
• Date of assessment must be listed on the assessment report and assessment certificate
• Chest X-ray must be ticked yes or no
• Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS
• Heath and provide a confirmation of registration with the medical.
• Must have a SEG number on the assessment report
• Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section on the assessment certificate
• NOTE: REVIEW DATE (IF ANY) WILL BE LEFT IN THE EMPLOYER FOLLOW UP BOX
• Must be completed by an approved medical practitioner on the list below
  https://www.coalservices.com.au/mining/workplace-safety-and-compliance/regulation-and-compliance/order-41-3/accredited-medical-practitioners/

• Must have either Doctors signature or Registered Nurse signature, must have name, ARN/AMP number and date.

Preplacement Medical Assessment – CS Health – Orange cover page:

• Uploaded in colour is preferred - not mandatory
• Full medical not required: only require the traffic light page AND followup page to be uploaded
• Name on medical to match the person registered
• Date of birth to match person registered
• Date of assessment listed
• Determination – must be ticked indicating result
• Chest X-ray must be ticked yes or no
• Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
• Must have Doctors signature, must have name and date.
  
  

Site access plus periodic medical assessment detailed certificate - CS Health:

• Pages required to be uploaded – site access plus periodic medical assessment detailed certificate.
• Name on site access plus periodic medical assessment detailed certificate to match the person registered
• Date of birth on assessment certificate ad assessment report to match the person registered
• Chest X-ray must be ticked yes or no
• Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical
• Must have Doctors signature, must have name and date.

IF AMBER PROCEDURE

• All medicals that trigger an amber alert for spirometry and Fit Test, to be approved without the need for declaration on company letterhead  and site approval until the covid restrictions on the Order 43 medicals are lifted.

If the medical result being submitted is AMBER, the company must supply a declaration on company letterhead stating that:

• • The medical has been approved by a senior company representative, and
  • The employee is fit for duty to perform tasks whilst on the MACH Energy site under the medical restriction.

• This document is only mandatory for specific sites (NSW)
• Must be uploaded as a PDF
• Section 4 Queensland Coal Board medicals are NOT accepted

• If the applicant selected ‘Mach’ role[s]: No Escalations to the client are required. Providing the restricted medical meets the BR requirements including that it is accompanied by a company declaration form it can be accepted. If it does not meet these requirements it can be returned.
  

Pegasus staff must click here and note this additional information prior to verification of this competency

WHEN ORDER 43 IS UPLOADED:

• Issue Date = Examination date
• Expiry Date = 3 years from date of examination (unless review date listed in comments)

WHEN ORDER 41 IS UPLOADED:

• Name on medical to match the person registered
• Doctors signature and date mandatory
• The certificate of fitness page to be uploaded as a minimum unless a restriction is detailed whereby the full medical will be required to be uploaded
• This document is only mandatory for specific sites, if the document is mandatory the company needs to upload  an Order 41 Coal Board Medical (preferably Coal Services Health)

• Part D – certificate of fitness must be accompanied by the compliance confirmation email from CS Health and must say “Order 41 Compliance status – compliant”.

  The Preplacement medical detailed certificate completed by CS Health is accepted and does not require the confirmation of compliance to be attached.

• Medical will expire 3 years from date of examination

Pegasus Employees Click here for additional information relating to Exemptions for provision of Order 41 medical for Mach Energy

IMPORTANT – Restricted / AMBER medicals

• If the medical result being submitted is AMBER, the company must supply a declaration on company letterhead stating that:

• The medical has been approved by a senior company representative, and
• The employee is fit for duty to perform tasks whilst on the MACH Energy site under the medical restriction.

Pegasus staff must click here and note this additional information prior to verification of this competency

WHEN ORDER 41 IS UPLOADED:

• • Issue Date = date of examination
  • Expiry Date = 3 years (unless a review date is listed then enter the expiry as the earliest expiring date)
  • Please enter the name of the doctor in the Declaration Comment Box
  • All AMBER medicals submitted along with a declaration by the company; the declaration must:

Be presented on a company letterhead

Be signed by a senior company representative, e.g. supervisor, HR representative, return to work coordinator

Be dated within the last 3 months

State that the employee’s medical has been approved by the company

State that the employee is fit for duty to perform tasks whilst on the MACH Energy site under the medical restriction.

• If the medical submitted is RED then the document is not to be approved and must be returned to the company.

*If restricted - refer to the restricted business rule below

ORDER 43 MEDICAL

For contractors and sub-contractors:

·         anyone who is NOT an employee of MACH Energy PTY LTD, Thiess PTY LTD or Sedgman PTY LTD at Mt Pleasant

Unrestricted – Green Determination

• • Uploaded in colour is preferred – not mandatory.
  • Full medical required: including the traffic light page AND follow-up page to be uploaded - traffic light page must show a GREEN result
  • Name on medical to match the person registered
  • Date of birth to match person registered
  • Date of assessment listed
  • Chest X-ray must have most recent date within 3 years
  • Employer must be listed – Employer must be the current employer.
    • If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
    • If worker is a Subcontractor – Employer (Manager level or equivalent) must submit a ‘Sub-contractor Medical Statement’ (optional Thiess template) outlining:
      • [Name], an employee of [Business name] is subcontracting to [Business name].
      • [Name] current order 43 medical is under [Business name]
      • I [Manager name] have reviewed the current order 43 medical. 
  • Must have a SEG number
  • Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
  • Must be completed by an approved medical practitioner on the list below https://www.coalservices.com.au/mining/workplace-safety-and-compliance/regulation-and-compliance/order-41-3/accredited-medical-practitioners/
  • Must have either Doctors signature or Registered Nurse signature, must have name, ARN/AMP number and date.

Note, Labour hire companies (Programmed, OneKey & Dreampath) are required to provide evidence of approval from the Thiess Health Team (health@thiess.com.au) that the workers medical has been reviewed and accepted. 

• N.A since this is not restricted

Pegasus Employees CLICK HERE for additional information relating to Exemptions for provision of Order 43 medical for Mach Energy

• Issue Date = Examination date
• Expiry Date = 3 years from date of examination (unless review date listed in comments)

THIESS EMPLOYEES ONLY:

A wavier document will be uploaded for Thiess EMPLOYEEs only; the original medical will be stored by Thiess.

Medical.Assessment.CS Medical Restricted (Thiess, CHPP and MIA Upgrade roles)

ORDER 43 MEDICAL

Restricted – Amber Determination

• • Uploaded in colour is preferred – not mandatory
  • Full medical required: including the traffic light page AND follow-up page to be uploaded
  • Name on medical to match the person registered
  • Date of birth to match person registered
  • Date of assessment listed
  • Chest X-ray must have most recent date within 3 years
  • Employer must be listed – Employer must be the current employer.
    • If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.

• • If worker is a Subcontractor – Employer (Manager level or equivalent) must submit a ‘Sub-contractor Medical Statement’ (optional Thiess template) stating
    • [Name], an employee of [Business name] is subcontracting to [Business name].
    • [Name] current order 43 medical is under [Business name]
    • I [Manager name] have reviewed the current order 43 medical and are aware of [state restrictions / reviews].
    • Both [Business name] and [sub-contracting Business name] agree to the Health Medical Plan in place.
  • Must have a SEG number
  • Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section

• • Must be completed by an approved medical practitioner on the list below
  • https://www.coalservices.com.au/mining/workplace-safety-and-compliance/regulation-and-compliance/order-41-3/accredited-medical-practitioners/
  • Must have either Doctors signature or Registered Nurse signature, must have name, ARN/AMP number and date.

AMBER PROCEDURE – Medical / Health Management Plan (MMP / HMP)

Thiess Procedure

If the medical result being submitted is AMBER/RED/RESTRICTED, the company must supply a declaration on their company letterhead stating that:

• • The Medical has been approved by an authorised representative, with position and contractual right to make such approval.
  • The Medical or Health Management Plan (Not the medical itself) must be dated within the last 3 months
  • State that the employee’s medical has been approved by the company
  • State that the employee is fit for duty to perform tasks whilst at Thiess Mt Arthur or contractors site under the medical restriction.
  • The Medical Management Controls are to be documented in accordance with the Order 43 Medical.
  • The Employee must sign to advise they will comply with the restriction/s.
  • The full medical needs to be supplied along with the MMP / HMP. Thiess MMP / HMP template available if preferred.
  • Pegasus will need to send the amber medical to site for approval prior to verification.

Note, Labour hire companies (Programmed, OneKey & Dreampath) are required to provide evidence of approval from the Thiess Health Team (health@thiess.com.au) that the workers medical has been reviewed and accepted.  

• If the applicant selected ‘Thiess’ role[s]: Uploaded file must contain both the restricted medical AND medical declaration form -  

• If both are NOT supplied it should be returned.  
• If both ARE supplied it should be sent to the client contact for approval

Pegasus Employees CLICK HERE for additional information relating to Exemptions for provision of Order 43 medical for Mach Energy

If Amber medical: Pegasus Staff please CLICK HERE for additional information prior to verifying file

• Issue Date = date of examination
• Expiry Date = 3 years (unless a review date is listed then enter the expiry as the earliest expiring date)
• Please enter the name of the doctor in the Declaration Comment Box

THIESS EMPLOYEES ONLY:

A wavier document will be uploaded for Thiess EMPLOYEEs only; the original medical will be stored by Thiess.