Rail Business Rules | Inductions

COVID 19 proof of vaccination

Acceptable forms of evidence:

• COVID 19 digital certificate (screenshot from the Australian Government app is accepted); OR

  • Note: The "COVID 19 digital certificate" is issued when the person has received their second dose of the vaccine. This piece of evidence will have two dates listed and will meet the below requirements.

• Immunisation history statement

  • Note: The "Immunisation history statement" is issued when the person receives their first dose of the vaccine. This piece of evidence will have one date listed, Pegasus Administrators to confirm whether this date meets the below requirements.

Pegasus Administrators to click here for additional crucial information before verifying this document.

• Name on documentation to match the person registered (Shortened version of name is accepted EG. Chris for Christopher)

• If listed, DOB to match the person's DOB in Onsite

• Applicant MUST have had a minimum of one vaccination dose 3 weeks (21 days) prior (or longer) from the date the supplied evidence was uploaded. It is crucial that Pegasus administrators calculate this date before verifying the evidence.

  • e.g. If evidence is submitted on 22nd of August, the vaccine MUST have been administered on or before 1st August. If the vaccine was administered on 2nd August, this is not acceptable as the vaccine was administered 20 days (not 21) prior to the evidence being submitted.

• If a screenshot of the COVID 19 digital certificate is provided, the screenshot must display the Australian Government logo, "Certificate: COVID 19" logo, the person's name and DOB

• Issue Date = Date of vaccination (Oldest Date Used)

• Issue Date is not required to be entered for screenshots of the digital certificate as only the date of the most recent dose is displayed

• Expiry Date = None

V/Line Contractor Induction

• Applicants name must be displayed on the uploaded evidence.

•  Either a statement of completion issued by V/line, a temporary V/Line induction card, a permanent issue V/line contractor induction card OR a provisional proof of contractor induction card can be accepted 

• There is no expiry date required Unless the document is a temporary issue card which states 'Valid for the month of...' OR if the provisional proof of contractor induction is uploaded - 4 week expiry required to be recorded in this instance

• Black and white OR colour copy is accepted for this upload 

• Must be issued by V/Line and display the corresponding logo
   

To register for the V/Line Contractor Induction, please visit V/lines website:

https://corporate.vline.com.au/Contractors-tenders/Contractors

• Completion date to be entered as the issue date within Onsite

• If document is a temporary issue card that indicates it is 'Valid for one month', please ensure the month listed aligns to the month when the upload occurred, then set the expiration date as 1 month from the upload date. 

• If document is a provisional proof of contractor induction: 4 week expiration is to be recorded