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The Supplier Portal (previously callled Contractor/Worker Portal) is where Supplier Administrators manage workers, their roles and competencies for particular Pegasus Workforce Managment clients.

The available Supplier Portals are found in Pegasus Workforce Gateway with their own tiles (e.g. BHP, Yancoal, Lendlease). Simply add the corresponding tile and it will be available for easy access.

The Supplier Portal is designed for a simple, intuitive and streamlined interface, with alerts, colour-coded status of workers, roles and competencies, and corresponding icons for reference.

With the addition of the Quick Submit Verification process, portals are now more efficient than ever for our Supplier Administrators. Granting more feedback and tool tips inside the portals.

Want an overview of the Supplier Portal Process?

This webinar covers the Quick Submit Verification Supplier Portal enhancement being implemented in September 2023.
By registering for this session you will be able to:

  • Understand the benefits as a Supplier Administrator
  • See the Supplier Portal enhancement
  • Watch the process from adding a new worker to having their roles submitted and seeing the follow up emails.
  • Have your questions answered live (or emailed to our team if watching on-demand)
  • See our support content to help your colleagues

Click here to register and watch this on-demand

This is a video guide to using the Supplier portal, some of the more common steps you will see, and actions to take if required.

It covers:

  • Logging in to a Supplier Portal
  • Adding a new Worker
  • Paying for a subscription and card (not all portals use this)
  • Adding Sites and Roles
  • Uploading competencies and viewing business rules
  • Managing Pending Actions

Note: as of 20th December 2020, some Portals require you to add a site first, before you can add any Roles. Once you add the Site your employees will work at, they might then be automatically assigned Roles.

Below are some quick tip videos that cover various actions you can perform in out Supplier Portals. Note that not all Supplier Portals have the save features, our Clients tailor them to their requirements.

Invite your Workers to the Workforce By Avetta Mobile App from the Supplier Portal. This view shows you how to Invite and also review status of workers who have/have not been invited.

Workforce By Avetta Invitation

Some Supplier Portals have a requirement to use a unique email address for workers. Review this video to see the reason for this implementation and how you can update your workers with their personal email address.

Unique Contacts Guide

Additional Video - Adding a New WorkerThis details the steps required for Adding a New Worker (your employee) in the Supplier Portal.

Additional Video - Renewing a Subscription

This video details the steps to renew a subscription in the various Supplier Portals.

Additional Video - Actioning Returned items

Been notified of an items that needs attention? You can action those using these steps.

 For Portals with Pending Enrolments until Document Verified Enabled

This video details the additional steps required for Supplier Portal applications that do not send out training links until all documents are approved first.

Renewing Supplier Portal Documents

This shows the steps to renew expired/expiring documents in the Supplier Portals.

 Supplier Portal Reports Module

This shows the added reports module to some Supplier Portals. Currently enabled in TransGrid, Visy and Patrick Terninals

 For portals that implement the Book Training after Checkout feature

This video will take you through this feature and how as an administrator, you can manage worker bookings for classroom events, the screens it will prompt and how you can view other training bookings that have been made.

Managing Training Prerequisites

Video guide to undestanding the steps and process flow of trianing prerequisites in Supplier portals that have this option enabled.

Renew an Online Induction

Video guide taking you through the process to renew an online induction for a Worker. While the Client might be be different, the steps are the same if you need to renew your workers Online Inductions for a Client.

 Steps to pay for portal items using a Purchase Order.

Note this needs to be organised with the team before this will work in the Supplier Portal

Using a PO in the Supplier Portal

Ending Employment

If you wish to end the association of a worker to your business, simply login to the portal, click Manage Employees > Employee > and click End Employment at the bottom of their profile:

New Feature - Company Relationships 17th March 2020

The Company Relationships Feature is designed for our Contractor Companies to help map out relationships they have at sites with the Client and their own Sub-contractors.

Contractor Companies will be able to make the relationship connections in the Roles Portal, so that they can track the hierarchy of these relationships when viewing a company.

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Note: This Document is not version controlled when printed.

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