Peabody Business Rules | Company | Insurances

 Motor Vehicle
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Motor Vehicle Insurance Policy 

Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage

We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what’s shown in onsite.

Include list / schedule of vehicles covered if applicable or an umbrella policy covering all motor vehicles registered under that company name.

Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet, Third Party Property

Must be minimum 10 million (AUD) coverage for 3rd Party Liability / Legal Liability / 3rd Party Property - Minimum not required for comprehensive.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy

Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)

Insurer = Insurer will be listed in policy content

Policy Number = as specified on the policy

Item = As specified on policy <accepted type> Motor Vehicle Insurance

Amount Description = As specified on policy <3rdParty Liability / Legal Liability / 3rd Party Property> EXCEPT amount not required for Comprehensive

Amount = as per policy (minimum of 10 million AUD) EXCEPT amount not required for Comprehensive


 Personal Accident, Injury & Sickness
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 Personal Accident, Injury & Sickness


  • Individual name on policy to match the name registered in the system
  • There is no minimum amount for Income Protection and the amount does not need to be recorded
  • Must be current

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Income Protection or Accident and Sickness as specified on the policy
  • Amount Description = not required
  • Amount = not required


 Plant and Machinery
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Plant and Machinery Insurance

Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage

We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite.

Must display Mobile Plant and Equipment OR  Industrial Special Risk (ISR) OR  Industrial Special Plant (ISP)  as the type

Amount = not required - No minimum or maximum amount required

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy

Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)

Item = Plant and Machinery or ISR (Industrial Special Risk)

Amount Description = not required


 Professional Indemnity
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Professional Indemnity Insurance

Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage

We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite.

Must be a minimum amount of $1,000,000 or greater where specified in contract.

Must state Professional Indemnity

The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date

Self-Insurance

If the company indicates 'Self Insured' = Signed letter to be uploaded from the contracting partner. This will be escalated to consider the financial creditworthiness of the contracting partner and the risk profile of the contract.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy

Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)

Insurer = Insurer will be listed in policy content

Policy Number = as specified on the policy

Amount Description = Same as item

Amount = Must be a minimum amount of $1,000,000 or greater where specified in contract.


 Public & or Product Liability
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Public & or Product Liability Insurance

Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage

We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite.

If a certificate states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate

The actual public liability amount must meet or exceed AUS$20,000,000

All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.

If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.

Accepted:

Requires Approval:

Not Accepted

Public Liability

General Liability

IT Liability

Public and Products Liability

Business Liability

Product Only

Broad form Liability

Legal Liability


General and products

Umbrella Liability


"Combined general liability insurance" when "Public and product" level of insurance is included



Self Insurance

  • If the company indicates 'Self Insured' = Letter to be uploaded from the governing body which has approved the self insurance;
    please click on the following link to see the current list of approved Self Insured companies in Australia:  http://www.srcc.gov.au/self_insurance/current_licensees.

NOTE: The type of policy can be listed in the 'liability limit' section of the policy (e.g. under the class or description it may refer to a policy type that 'requires approval' however under the limit or interest insured section if it refers specifically to an accepted type listed above this would be deemed acceptable.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due


  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
    basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy or Certificate Number = as specified on the Policy or Certificate.
  • Item = Type of of coverage / policy (i.e. Public & Products Liability, Public Liability, Broadform Liability, General & Public Liability
  • Amount Description = The type of cover where its liability limit covers any one occurrence (e.g. if the limit of indemnity states $20M any one occurrence in respect of public liability AND in the aggregate in respect of the product liability, we will only record public liability as the amount description)
  • Amount = Must be a minimum amount of $20,000,000 or greater

 Workers Compensation
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Workers Compensation NSW - Accept CMI Only
  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • Must be issued from Coal Mines Insurance or an exemption from Coal Mines Insurance.

If the company is exempt from supplying the CMI policy, they must upload the confirmation of exemption letter which is received from Coal Services together with the companies current policy.

  • If document refers to ‘Self Insurance / Insurer’ an exemption letter from Coal Services is still required and must be uploaded with the Self-Insurer documentation. This will then be escalated by Pegasus to site for approval.
  • Enter the date of registration / commencement shown on the document as the "Start Date" within Onsite

  • Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

  • Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.

  • Enter NSW Workers Compensation in the ‘Item’ field within Onsite


If Coal Mines exemption provided the current workers compensation has to be uploaded, the issue/expiry will then be recorded from the current insurance.

Workers Compensation NT



FOR QLD ONLY - If the QLD Interim is uploaded please approve till 30th September 2024.

                         - If the full QLD Workers Comp is uploaded please approve until 30th September 2025

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Workers Compensation QLD
Workers Compensation SA
Workers Compensation TAS
Workers Compensation VIC
Workers Compensation WA