Whitehaven Business Rules | Medicals

Competency

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Competency Requirements

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Examples 
COAL MINE WORKERS HEALTH SCHEME ASSESSMENT (COAL BOARD MEDICAL)Medical – (QLD)
  • Inductee name and date of birth to be clearly shown on the medical.
  • Must be stamped and signed by the medical practitioner.
  • Must be a QLD Section 4 certificate.
  • Only instance you would require a Restrictive Management Plan for vision or hearing is if the Section 4 states there needs to be a practical test performed on site for colour vision or for hearing to ensure the person can hear sirens/alarms etc
  • Employer listed on Medical is not required to match employer listed in onsite
  • Issue date of medical completion
  • All medicals must be completed within the previous 5 years (UNLESS there is an earlier subsequent assessment review date / recommended date of next health assessment listed on medical (which would then be the expiry date)
  • Chest X-ray field must be completed (a tick in yes, no or date of last chest x-ray completed)

Medical.Assessment.NSW Coal Compliant Medical


Functional Capacity Evaluation, Alcohol and Other Drug Test and Respiratory Fit Test Reports to be uploaded with medical if required. (See business rules below)




































 


















Medical (NSW Order 43)









New inductees require:

- Current Order 43 medical

- Drug and Alcohol test

- ILO Chest X-Ray

- FCE (AS PER ROLE REQIREMENTS)

Ongoing workforce (already inducted) require:

- Current Order 43 medical (drug and alcohol and FCE not required)

- ILO Chest X-Ray or ILO B-read report

General Rules

  • All medicals must be a valid NSW Order 43 Medical
  • All medicals must be completed within the previous 3 years
  • Full report (all pages) must be uploaded
  • For Order 43 periodic medical, the document must be uploaded with one of the following in its entirety:
    Traffic Light Summary Page or Order43 Preplacement Medical Assessment Report. Avetta verifiers click here for additional business rule information.
  • Name must match the registered person
  • Date of Birth on must match the registered person
  • Employer must be listed (if this is not the current employer, the Order 43 New Employer Registration’ notification from CS Health must be uploaded
  • Must have either Doctor’s name, signature (and AMP number) or Registered Nurse’s name, signature (and ARN number)
  • Electronic signature accepted
  • Must be completed by an approved medical practitioner on the list here.

Amber Medical Results (when the box is ticked for restrictions / employer actions required)?

  • If worker has received an amber medical, review Early Review (Competency - Health & Safety.Medical.Early Review) business rule (below) to check if an Early Review Plan is required


Delivery Drivers (Open Cut Delivery Driver Training Plan)

  • For Workers with either the All Open Cut – Bulk Fuel Lubricants Deliver Driver (MR, HR, HC, & MC) OR the Narrabri Surface –        Delivery Driver (MR, HR, HC & MC) selected on the ATUI form, are not required to have completed an Order 43 Medical
  • Minimum Medical Competency Requirement is RMS Fitness to Drive Medical
  • Where an Order 43 Medical has been provided it will be accepted & there is no requirement to provide RMS Fitness to Drive Medical in addition
  • Medical Competency for Delivery Driver Role are to be uploaded under Group Competency – Administration.Medical.Bulk Fuel and Lubricants Delivery Driver
  • If there are any medical restrictions, send through to medicals@whitehavencoal.com.au

Pegasus staff CLICK HERE for additional business rule information prior to verification of competency

  • Issue Date = Original Order 43 assessment/examination date OR review date OR RMS medical assessment date

NOTE: For Pre-Placement Medical Review documents, the issue date should be the date of original pre-placement; not the date of assessment

  • Expiry Date = 3 years from calculated issue date (unless the medical has a specified review date, as this date would then become the expiry date)



Functional Capacity Evaluation


To be uploaded with Medical.Assessment.NSW Coal Compliant Medical



Additional requirements for NEW INDUCTEES only.

New inductees working in a coal mining area MAY (depending on their role[s] selection) also be required to undergo a functional capacity evaluation (FCE) as per the below criteria prior to commencing with WHC. 


Click HERE to download Medium Functional template.

Click HERE to download Heavy Functional template.

Click HERE to view what roles require and FCE and / or  Respiratory FIT test. If required, please upload with the medical. 

  • Name and date of birth to match the person
  • Must be completed within the past 12 months
  • Must include the Position/Role
  • FCEs can be completed by any registered Physiotherapist, Exercise Physiologist or Occupational Therapist (details must be included)
  • FCEs completed on the previous version can be accepted
  • OR additional acceptable FCE templates can be issued by the following providers: 
FCE Templates - Accepted
HumanonicsRural Fit
Sonic

BIS

MaderCoal Services
Whitehaven FCEMonadelphous
ACTIVE BALANCEAssisstgroup total HR health solutions
Kinnect 
FCE Templates - Not Accepted
Chromis

NOTE: If the FCE indicates an ‘Amber’ result the FCE report must be approved by WHC

Pegasus staff CLICK HERE for additional business rule information prior to verification of competency


This document will be included within the file upload for the competency named Medical.Assessment.NSW Coal Compliant Medical  

 


 Competency

Competency RequirementsUpload RequirementsExamples

Early Review

(Competency - Health & Safety.Medical.Early Review)


Business rule last updated by WHC 22/07/2021



















When a worker receives an Amber medical result from their Order 43 medical (as shown on the traffic light page of the medical) an early review plan will be required. Early Review Plans are required to be uploaded against the Early Review Plan competency.

  • When the medical has an amber result, and nominates a review only (no restrictions), the ERP does NOT require WHC review. Upload directly into the Pegasus portal.
  • When the medical has an amber result, and nominates that a restriction applies to some aspect of their normal role – the ERP (check the box is ticked indicating restrictions) will require sign off by Whitehaven Coal.
  • Click here for the Early Review Plan TEMPLATE - Issue can be either 2.0, 3.0 or 4.0

Where medicals identify restrictions, the associated Early Review Plans are to be sent to medicals@whitehavencoal.com.au for review and approval by the authorised approver listed below (Health qualification or Senior WHS role):

Pegasus Administrators to click here for important additional BR information regarding Early Review Plans  

  • Jessica Pereira
  • Justin Lawrence
  • Andrew Denovan
  • Bree Hadwen
  • Jessica Bennett
  • Kanupriya Singh
  • Amanda Akers
  • Sarah Myles
  • Kent Taylor
  • Jake Waldron
  • Jasmine Whitehurst
  • Hal Liu

  • Louise Bane

Download and complete WHC-FRM-Early Review Plan (from the Whitehaven Coal Document Portal – login details as per this reference guide WHC-SYS-QRG-Whitehaven Coal Document.pdf), ensuring that it has been discussed with the worker, they understand the follow up requirements and they have signed where relevant

  • Worker Name: must match the Order 43 medical
  • Date of Birth: must match the Order 43 medical
  • Site: indicate which site/s the worker will be working at
  • A medical should not be verified until the ERP has been submitted and is compliant
  • ERP expiry date/date review required: must be entered and, at a minimum be the date per the medical for which the review is required  (see the example - Click here )
  • ERP file needs to be uploaded against the ERP competency
  • Issue Date = Original Order 43 assessment/examination date OR review date OR RMS medical assessment date
  • Expiry Date = Date to be calculated as per example:
    • Example
      • Amber medical result indicated
      • Original Order 43 assessment/examination date was 13/05/2019
      • Review time indicated is 12 months
      • ERP expiry date would be 13/05/2020



CompetencyCompetency requirementsUpload RequirementsExamples

Medical.-.Chest X-Ray - ILO Report



  • Must indicate that it is an ILO Chest X-ray report (must be full report)
  • If the Chest X-ray report does not read ‘No evidence of pneumoconiosis, OR ILO Classification  0/0 or 0/1’ the contractor is required to send the report to CS Health to verify there are no concerns that require follow up.
  • If the Chest X-ray report recommends a HRCT scan, the HRCT report must also be attached
  • Issue Date = date of examination
  • Expiry Date = 3 years from date of examination (unless a review date is listed then enter the expiry as the earliest expiring date)

Medical.-.Chest X-Ray - B Read (QLD)


  • Must indicate that it is an ILO Chest X-ray report (must be full report)
  • Issue date = date of examination
  • Expiry Date = 5 years from date of examination (unless a review date is listed then enter the expiry as the earliest expiring date)