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Audimetric Testing
Competency | Competency Requirements | Upload Requirements | Examples |
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Medical.Certificate.Audiometric Testing | - Audio-metric report from medical to be uploaded within this competency
| - Follow medical verification rules
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Coal services
Competency | Competency Requirements | Upload Requirements | Examples |
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Medical.-.Coal Services | - Name on medical to match the person registered
- Must be formatted on CS Health site access or site access plus periodic medical assessment detailed certificate
- Issued by an RTO / Nationally Recognised Training logo
- Expiry
- Black and white or colour is acceptable
| - Expiry is to be 3 years from assessment date shown on medical unless advised otherwise in the comments section of the medical.
- All medicals that indicate ‘amber’ as the category are to be sent to site for approval
- Cannot accept / approve medical that indicates ‘red’ category
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Medical Exempt
Competency | Competency Requirements | Upload Requirements | Examples |
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Medical.Exempt. | In some instances, a company may upload a medical exemption; the exemption must be a YanCoal document (either letter, template or email) that is signed by a YanCoal representative. Expiry date is to be listed as expiry of persons current or upcoming induction.
ALL MEDICAL EXEMPT FILES MUST BE ESCALATED TO THE PEGASUS COMPLIANCE TEAM.
| If you are unsure if the exemption is from YanCoal you need to seek approval or clarification from the site that the role applies to. Please email the Safety Manager at the site for approval. Please refer to the Site Contacts list for the Safety Manager’s contact details. |
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Mines Rescue
Competency | Competency Requirements | Upload Requirements | Examples |
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Medical.-.Mine Rescue | - Name on medical to match the person registered
- Must be formatted on Coal mine health assessment report site access or site access plus periodic medical assessment detailed certificate
- Issued by an RTO / Nationally Recognised Training logo
- Expiry
- Black and white or colour is acceptable
| - ‘Mines rescue’ should always be listed in the position field of the medical assessment page.
- Expiry is to be 5 years from assessment date shown on medical unless advised otherwise in the duration restriction section of the medical
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NSW Medical
Grouped Competency | Competency | Competency Requirements | Upload Requirements |
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Medical.-.Order 41 Site Access Medical Assessment | Medical.-.Order 41 Site Access Medical Assessment
Business Rule last updated by Yancoal 31/12/20 | ORDER 41 MEDICAL Doctors signature, signed date and stamp mandatory The Preplacement medical detailed certificate completed by CS Health is accepted and does not require the confirmation of compliance to be attached. Section 4 Queensland Coal Board medicals are NOT accepted
IF AMBER PROCEDURE: Pegasus click HERE for additional information If the medical is marked as ‘AMBER’ it must be sent to the site/s Safety Manager for approval. Please refer to the Site Contacts list for the Safety Manager contact details. NOTE - Moolarben site require : A medical management plan will also need to be supplied with the medical as both documents will then need to be sent to the site for approval – Medical management plan not required for the restriction of wearing glasses. Medical management plan must include; Be presented on a company letterhead The medical has been approved by a senior company representative and must be signed by a senior company representative, e.g. supervisor, HR representative, return to work coordinator and also the worker must sign. The employee is fit for duty to perform tasks whilst on the Yancoal site under the medical restriction. MMP must address the recommendations from the Doctor State that the employee’s medical has been approved by the company Be dated within the last 3 months - This document is only mandatory for specific sites (NSW)
- Must be uploaded as a PDF
- Section 4 Queensland Coal Board medicals are NOT accepted
| - Issue Date = Examination date
- Expiry Date = 3 years from date of examination (unless review date listed in comments)
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NSW Coal Mine Complying Medical | NSW Coal Mine Complying Medical
Business Rule last updated by Yancoal 31/12/20 | ORDER 43 MEDICAL Preplacement Medical Assessment - External medical provider - Coal Services - Blue cover page • Uploaded in colour is preferred – not mandatory • Full medical not required – only require the traffic light page and follow up page to be uploaded • Name on medical to match the person registered • Date of birth to match person registered • Date of assessment listed • Chest X-ray must be ticked yes or no • Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical. • Must have a SEG number • Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section • Must be completed by an approved medical practitioner on the list • Must have Doctors signature, must have name and date.
Periodic Medical Assessment - with the site access medical (traffic light page)
- Uploaded in colour is preferred - not mandatory
- Pages required to be uploaded - cover page, overview, assessment page 1 & 2 and the medical assessment certificate (Site access medical - traffic light page)
- Determination – must be ticked indicating result
- Chest X-ray must be ticked yes or no
- Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
- Must have a SEG number on the assessment report
- Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section on the assessment certificate
- Must be completed by an approved medical practitioner on the list
- Must have Doctors signature, must have name and date.
Site Access Plus Periodic Medical Assessment Detailed Certificate - CS Health
- Pages required to be uploaded – site access plus periodic medical assessment detailed certificate.
- Name on site access plus periodic medical assessment detailed certificate to match the person registered
- Date of birth on assessment certificate ad assessment report to match the person registered
- Chest X-ray must be ticked yes or no
- Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
- Must have Doctors signature, must have name and date.
Preplacement Medical Assessment – CS Health – Orange cover page - Uploaded in colour is preferred - not mandatory
- Full medical not required – only require the traffic light page and the follow up page to be uploaded
- Name on medical to match the person registered
- Date of birth to match person registered
- Date of assessment listed
Determination – must be ticked indicating result Chest X-ray must be ticked yes or no Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section Must have Doctors signature, must have name and date.
Preplacement Medical Assessment Review report – CS Health – Orange cover page - Uploaded in colour is preferred - not mandatory
- Full medical not required – only require the traffic light page (Order 43 Preplacement Medical Review Report) and the follow up page to be uploaded
- Name on medical to match the person registered
- Date of birth to match person registered
- Date of assessment listed
- Revised determination – must be ticked indicating result
- Chest X-ray must be ticked yes or no
- Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
- Must have Doctors signature, must have name and date.
IF AMBER PROCEDURE: The relevant below 'restricted' competency will need to be selected and the relevant amber process adhered to
| - Issue Date = Examination date
- Expiry Date = 3 years from date of examination (unless review date listed in comments)
- AMBER MEDICALS - Approval date and person’s name whom approved to be written in description box
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Medical.-.Ashton Restricted Medical.-.Austar Restricted Medical.-.Donaldson Restricted Medical.-.Mount Thorley Warkworth Restricted Medical.-.Stratford Restricted | IF AMBER PROCEDURE: Pegasus click HERE for additional information If the medical is marked as ‘AMBER’ it must be sent to the site/s Safety Manager for approval. Please refer to the Site Contacts list for the Safety Manager contact details. | - Issue Date = Examination date
- Expiry Date = As per subsequent assessment date on the medical
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Medical.-.Moolarben Restricted | IF AMBER PROCEDURE: Pegasus click HERE for additional information If the medical is marked as ‘AMBER’ it must be sent to the site/s Safety Manager for approval. Please refer to the Site Contacts list for the Safety Manager contact details. A medical management plan will also need to be supplied with the medical as both documents will then need to be sent to the site for approval – Medical management plan not required for the restriction of wearing glasses. Medical management plan must: - Be presented on a company letterhead
- The medical has been approved by a senior company representative and must be signed by a senior company representative, e.g. supervisor, HR representative, return to work coordinator and also the worker must sign.
- The employee is fit for duty to perform tasks whilst on the Yancoal site under the medical restriction.
- MMP must address the recommendations from the Doctor
- State that the employee’s medical has been approved by the company
- Be dated within the last 3 months
- Must be uploaded as a PDF
- Section 4 Queensland Coal Board medicals are NOT accepted
| - Issue Date = Examination date
- Expiry Date = As per subsequent assessment date on the medical
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Pathology Testing
Competency | Competency Requirements | Upload Requirements | Examples |
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Medical.Certificate III.Pathology | - Name on certificate to match the person registered
- Certificate III in Pathology to be listed
- Issued by an RTO / Nationally Recognised Training logo
- No expiry
- Black and white or colour is acceptable
| - Only issue date to be recorded
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QLD Coal Mine Workers Health Scheme
Grouped Competency | Competency | Competency Requirements | Upload Requirements |
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Medical.-.Cameby Downs Compliant Medical.-.Yarrabee Compliant GROUP | Medical.-.QLD Coal Mine Workers Health Scheme | - Name of the inductee must be clearly shown on the medical
- This document is only mandatory for specific sites (QLD) If the document is mandatory the person needs to upload section 4 of the Coal Board Medical
- Doctors signature, signed date and stamp mandatory
- Certificate of Fitness to be uploaded
- Version number listed on medical must be version 6 or above. If version number is under 6 then it must be sent to site for approval
IF AMBER PROCEDURE: The relevant below 'restricted' competency will need to be selected and the relevant amber process adhered to
| - Issue Date = Examination date
- Expiry Date =5 years from date of examination (unless an indication for a subsequent assessment has been marked and a corresponding date is shown next to this - Subsequent assessment date should be recorded as expiration date in onsite is if shown on medical form)
- Please enter the name of the Doctor in the Declaration Commence box
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Medical.-.Cameby Downs Restricted | Pegasus click HERE for additional information
If the medical is restricted: the certificate of fitness will be sent to site for approval - Issue Date = Examination date
Expiry Date = As per subsequent assessment date on the medical | - Issue Date = Examination date
- Expiry Date = As per subsequent assessment date on the medical
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Medical.-.Yarrabee Restricted | IF AMBER PROCEDURE: If the medical is restricted: the certificate of fitness will be sent to site for approval A medical management plan will also need to be supplied with the medical as both documents will then need to be sent to the site for approval (not required for corrective lenses) Medical management plan must: - Be presented on a company letterhead
- The medical has been approved by a senior company representative and must be signed by a senior company representative, e.g. supervisor, HR representative, return to work coordinator
- The employee is fit for duty to perform tasks whilst on the Yancoal site under the medical restriction.
- State that the employee’s medical has been approved by the company
- Be dated within the last 3 months
- This document is only mandatory for specific sites (QLD)
- Must be uploaded as a PDF
- NSW Order 41/43 medicals are NOT accepted
| - Issue Date = Examination date
- Expiry Date = As per subsequent assessment date on the medical
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Page Version: 67
Note: This Document is not version controlled when printed.