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Certification

Certification Requirements

Verification Rules

Example

Insurance.Income Protection. Personal Income Protection

  • Insured Name must match that registered and ABN needs to match. If it doesn't match, government certified evidence must be provided to link the ABN and names together. This is ideally a  letter or download from ABR showing the linkage;
  • There is no minimum amount for Income Protection and the amount does not need to be recorded
  • Must be current
  • Must specify the state in which the certification has been uploaded for
  • Must specify Income Protection or Accident and Sickness
  • IMPORTANT: Pegasus staff click HERE for additional information on this business rule before proceeding with Verification
    • Issue Date = Start of coverage date listed on policy
    • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
      basis the expiry will be set when the next payment is due)
    • Insurer = Insurer will be listed in policy content
    • Policy Number = as specified on the policy
    • Item = Income Protection or Accident and Sickness as specified on the policy
    • Amount Description = not required
    • Amount = not required

CertificationCertification RequirementsUpload RequirementsExamples
Motor Vehicle Insurance Policy 
  • Business name needs to match. If it does not match, request a further certificate of insurance from the contractor noting the name of MCPL’s contracting partner.
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what’s shown in onsite.
  • Include list / schedule of vehicles covered if applicable or an umbrella policy covering all motor vehicles registered under that company name.
  • Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet,  Commercial Fleet, Third Party Property
  • Must be minimum 10 million (AUD) coverage for 3rd Party Liability / Legal Liability / 3rd Party Property - Minimum not required for comprehensive.
  • Issue Date= Start of coverage date listed on policy
  • Expiry Date= Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer= Insurer will be listed in policy content
  • Policy Number= as specified on the policy
  • Item= As specified on policy <accepted type> Motor Vehicle Insurance
  • Amount Description= As specified on policy <3rdParty Liability / Legal Liability / 3rd Party Property> EXCEPT amount not required for Comprehensive
  • Amount= as per policy (minimum of 10 million AUD) EXCEPT amount not required for Comprehensive

CertificationCertification RequirementsUpload RequirementsExamples

Plant and Equipment Insurance 

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a  letter or download from ABR showing the linkage
  • Must display one of the following types

Plant and Machinery or ISR ( Industrial Special Risk)

Mobile Plant and Equipment- Plant & Liability

Contractors Plant & Equipment  

  • Must be current
  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Plant and Machinery or ISR (Industrial Special Risk)
  • Amount Description = not required
  • Amount = not required - No minimum or maximum amount required

CertificationCertification RequirementsUpload RequirementsExamples
Professional Indemnity Certificate of Currency
  • Business Name and ABN (if listed) needs to match. If it does not match, request a further certificate of insurance from the contractor noting the name of MCPL’s contracting partner.
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite.
  • Must state Professional Indemnity
  • As specified on policy (no minimum amount required as this is set per contract)
  • The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date

Self-Insurance

If the company indicates 'Self Insured' = Signed letter to be uploaded from the contracting partner. This will be escalated to consider the financial creditworthiness of the contracting partner and the risk profile of the contract.
  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Professional Indemnity
  • Amount Description = Same as item
  • Amount = as specified on policy (no minimum amount required as this is set per contract)

CertificationCertification RequirementsUpload RequirementsExamples
Public &/or Product Liability Insurance
  • Company name on document must match the details registered in Onsite Track Easy and ABN if listed
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite.
  • If a certificate states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate
  • The actual public liability amount must meet or exceed AUS$20,000,000
  • All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
  • If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.
  • Please record certificate validity dates as per document
  • If the company supplies a 'requires approval' policy type (as listed below) a Product Disclosure Statement (PDS) is required before escalation.


AcceptedNot Accepted
  • Public Liability
  • Public and Products Liability
  • Broad form Liability
  • General and products

"Combined general liability insurance" when "Public and product" level of insurance is included

  • IT Liability
  • Product Only

If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to MCPL for approval.

  • Issue Date= Start of coverage date listed on policy
  • Expiry Date= Coverage end date listed on policy (If the policy is paid on a monthly 
    basis the expiry will be set when the next payment is due)
  • Insurer= Insurer will be listed in policy content
  • Policy Number= as specified on the policy
  • Item= Type of of coverage / policy (i.e. Public & Products Liability, Public Liability, Broadform Liability, General & Public Liability
  • Amount Description= Same as item
  • Amount = as specified on policy (must be minimum of 20 million AUD or equivalent)

CertificationCertification RequirementsUpload RequirementsExamples

ACT Workers Compensation

·         Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

·         P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

·         Aust / Australia can be accepted in any of these forms if also listed as the name in the system

·         Ttee (means trust) this is acceptable as long as the rest of the name matches

·         If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

·         If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
Ensure the coverage references ‘ACT’ or ‘Australian Capital Territory’ as shown in the below examples


·         Verified doc must be Workers Compensation for ACT

·          

Issue Date: The date the policy or letter was issued to the customer - NOT the 'start date'

Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU

Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.

Enter ACT Workers Compensation in the ‘Item’ field within Onsite


Insurance.Workers Compensation.NSW





  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system
  • Ttee (means trust) this is acceptable as long as the rest of the name matches
  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
  • Must be issued from Coal Mines Insurance or an exemption from Coal Mines Insurance.

If the company is exempt from supplying the CMI policy, they must upload the confirmation of exemption letter which is received from Coal Services together with the companies current policy.

If document refers to ‘Self Insurance / Insurer’ an exemption letter from Coal Services is still required and must be uploaded with the Self-Insurer documentation. This will then be escalated by Pegasus to site for approval.

Issue Date=  The date the policy or letter was issued to the customer - NOT the 'start date'

Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.

Enter NSW Workers Compensation in the ‘Item’ field within Onsite


NT Workers Compensation

·         Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

·         P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

·         Aust / Australia can be accepted in any of these forms if also listed as the name in the system

·         Ttee (means trust) this is acceptable as long as the rest of the name matches

·         If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

·         If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

·         Ensure the coverage references ‘NT’ or ‘Northern Territory’ as shown in the below examples

·         Verified doc must be Workers Compensation for NT

Issue Date: The date the policy or letter was issued to the customer - NOT the 'start date'

Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU

 Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within includes the Nationally Recognised Training.Onsite.

Enter NT Workers Compensation in the ‘Item’ field within Onsite


Workers Compensation Insurance - QLD

·         Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

Aust / Australia can be accepted in any of these forms if also listed as the name in the system

Ttee (means trust) this is acceptable if the rest of the name matches

If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

·         Ensure there is a “WorkCover Queensland logo” displayed on the document

·         Must be current

Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

End Date = Enter the end as shown on the worker’s compensation document as the ‘End Date’ within Onsite unless the document IS NOT issued by Coal Mine Insurance.

Enter WorkCover Queensland in the ‘Insurer’ field within Onsite.

Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.

Enter QLD Workers Compensation in the ‘Item’ field within Onsite


SA Workers Compensation

·         Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

·         P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

·         Aust / Australia can be accepted in any of these forms if also listed as the name in the system

·         Ttee (means trust) this is acceptable as long as the rest of the name matches

·         If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

·         If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

·         Ensure there is a ‘Government of South Australia’ Logo displayed on the document.

·         Verified doc must be Workers Compensation for SA

Note for SA Workers Compensation:

For SA workers compensation document uploads you may note there is no end date recorded on the document. If this is the case, enter the last day of the financial year as the end date for this cert – The last day of the financial year every year falls on the 30th June.

·         E.g: If you receive an SA Workers Compensation document upload that shows ‘This employer is registered from 06/08/2004, the next upcoming ‘last day of the financial year’ is 30/06/2016 which can be entered as the end date despite not being shown on the document.

Issue Date: The date the policy or letter was issued to the customer - NOT the 'start date'

Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

Enter Return to Work SA in the ‘Insurer’ field within Onsite.

Enter the employer number listed on the workers compensation document is listed in the ‘Policy Number’ field within Onsite

Enter SA Workers Compensation in the ‘Item’ field within Onsite


VIC Workers Compensation

·         Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

·         P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

·         Aust / Australia can be accepted in any of these forms if also listed as the name in the system

·         Ttee (means trust) this is acceptable as long as the rest of the name matches

·         If document is address to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

·         If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

·         If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

·         Ensure there is a ‘Worksafe Victoria’ logo or ‘Authorised Agent of the Victorian WorkCover Authority’ displayed on the document.

·         Verified doc must be Workers Compensation for VIC

Issue Date: The date the policy or letter was issued to the customer - NOT the 'start date'

Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

 Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU

Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.

Enter VIC Workers Compensation in the ‘Item’ field within Onsite


WA Workers Compensation

·         Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

·         P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

·         Aust / Australia can be accepted in any of these forms if also listed as the name in the system

·         Ttee (means trust) this is acceptable as long as the rest of the name matches

·         If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

·         If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

·         Ensure the coverage references ‘WA’ or ‘Western Australia’ as shown in the below examples
 


·         Verified doc must be Workers Compensation for WA

Issue Date: The date the policy or letter was issued to the customer - NOT the 'start date'

Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be foundon the letterhead or in the footer eg. GIO, Allianz, CGU

Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.

Enter WA Workers Compensation in the ‘Item’ field within Onsite


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Note: This Document is not version controlled when printed.
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