Mining Business Rules | Idemitsu | Medical

Competency

Competency Requirements

Client Review Conditions

Upload Requirements

Examples

Medical.Exempt.

In some instances, a company may upload a medical exemption; the exemption must be a Muswellbrook Coal document (either letter, template or email) that is signed by a Muswellbrook Coal representative.

Expiry date is to be listed as expiry of persons current or upcoming induction.

If the team is unsure whether there is a valid exemption granted by Muswellbrook Coal, the team will seek approval or clarification from the Safety Manager at site that the role applies to.

Avetta verifiers click here for additional business rule information prior to verification of this competency

Pre-placement practitioner

· Documentation can be with an Order 43 Medical or a Pre-Placement Medical completed by a Registered Medical Practitioner

· Name on Medical to match the person registered

· CMI Exemption letter if an Order 43 Medical is not required by the worker

Avetta verifiers click here for additional business rule information prior to verification of this competency

· Issue and expiry date to be recorded

· Expiry to be listed as three (3) years from assessment date.

Medical.Certificate.NSW Coal Board Order 43

ORDER 43 MEDICAL

Avetta verifiers click here for additional business rule information prior to verification of this competency

AMBER Medicals

IF AMBER PROCEDURE:

Note: MCC = Muswellbrook Coal

MCR = Thiess Muswellbrook Coal Rehabilitation

If a medical is marked AMBER this must be sent to Muswellbrook Coal (MCC) or Thiess Muswellbrook Coal Rehabilitation (MCR) for approval -- Approval is sought by the contractor; not Avetta staff
Approval will only be granted after an MCC or Thiess MCR Health and Safety review and signed approval of the Medical Management Plan (MMP). The MMP must be completed prior to the completion of the MCC and Thiess MCR induction
Spirometry & Respiratory Fit tests due to Covid are not required to provide a MMP
A MMP is still required for the restriction of wearing glasses.
A current MCC or MCR approved MMP that is still in date
All medicals that trigger an amber alert for spirometry only to be approved without the need for a MMP review by MCC or MCR until the covid restrictions on the Order 43 medicals are lifted.
The template must be fully completed and signed by the MCC or Thiess Representative
Be dated within 1 month (medical and Doctors letters must be current and align with Doctors conditions listed on medical or MCC or Thiess Representative conditions listed on MMP)
Then both the medical and MMP must be uploaded to Avetta.
Must be uploaded as a PDF

The following roles require Muswellbrook Coal's approval for Health Management Plans:
• Muswellbrook Coal Employee • Muswellbrook Coal Contractor • Muswellbrook Coal Contractor (Non-Operational Projects)	The contracting company is to download Click Here and complete the MCC Medical Management Plan (MMP) and send to Muswellbrook Coal along with a copy of the current Order 43 Medical & any other supporting documentation to mccmusHealthManagement@muscoal.com.au

The following roles require Thiess's approval for Health Management Plans:
• Thiess Employee (Mining Maintenance Staff) • Thiess Sub Contractor (Mining & General) • Thiess Sub Contractor (Maintenance & High Risk Works)	The contracting company is required to submit a Health Management Plan which is to be on the contractor company's letterhead and sent to Thiess Muswellbrook Coal Rehabilitation (MCR) along with a copy of the current Order 43 Medical & any other supporting documentation to kstemmer@thiess.com and mjarvis@thiess.com

Health Management Plans for both MCC and Thiess MCR must:
- Reference the date of the Order 43 Medical being covered;
- Address all criteria noted on the Order 43 Medical Report and;
- Be signed by the Worker, Employer and MCC or Thiess Representative

Section 4 Queensland Coal Board medicals are NOT accepted

Preplacement Medical Assessment - External medical provider - Coal Services - Blue cover page

Preplacement Medical Assessment - External medical provider - Coal Services - Blue cover page

• Uploaded in colour is preferred – not mandatory
• Full medical not required – only require traffic light page and follow up page to be uploaded
• Name on medical to match the person registered
• Date of birth to match person registered
• Date of assessment listed
• Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
• Must have a SEG number
• Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
• Must be completed by an approved medical practitioner on the list below
https://www.coalservices.com.au/mining/workplace-safety-and-compliance/regulation-and-compliance/order-41-3/accredited-medical-practitioners/
• Must have either Doctors signature or Registered Nurse signature, must have name, ARN/AMP number and date.

Periodic Medical Assessment – External medical provider – Coal Services - Blue cover page with site access or site induction medical assessment page (traffic light page)

Periodic Medical Assessment – External medical provider – Coal Services - Blue cover page with site access or site induction medical assessment page (traffic light page)

Uploaded in colour is preferred - not mandatory
Pages required to be uploaded - assessment page 1 & 2 and the medical assessment certificate (traffic light page)
Determination – must be ticked indicating result
Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
Must have Doctors signature, must have name and date.
Site access plus periodic medical assessment detailed certificate - CS Health
Pages required to be uploaded – site access plus periodic medical assessment detailed certificate.
Name on site access plus periodic medical assessment detailed certificate to match the person registered
Date of birth on assessment certificate ad assessment report to match the person registered
Chest X-ray must be ticked yes or no
Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
Must have a SEG number on the assessment report
Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section on the assessment certificate
Must be completed by an approved medical practitioner on the list below
https://www.coalservices.com.au/mining/workplace-safety-and-compliance/regulation-and-compliance/order-41-3/accredited-medical-practitioners/
Must have either Doctors signature or Registered Nurse signature, must have name, ARN/AMP number and date.

Periodic Medical Assessment – Internal medical provider – CS Health- Orange cover page with site access or induction medical assessment page (traffic light page)

Periodic Medical Assessment – Internal medical provider – CS Health- Orange cover page with site access or site induction medical assessment page (traffic light page)

Uploaded in colour is preferred - not mandatory
Pages required to be uploaded - assessment page 1 & 2 and the medical assessment certificate (traffic light page)
Determination – must be ticked indicating result
Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
Must have Doctors signature, must have name and date.
Site access plus periodic medical assessment detailed certificate - CS Health
Pages required to be uploaded – site access plus periodic medical assessment detailed certificate.
Name on site access plus periodic medical assessment detailed certificate to match the person registered
Date of birth on assessment certificate ad assessment report to match the person registered
Chest X-ray must be ticked yes or no
Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
DOES NOT have SEG number on the assessment report
Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section on the assessment certificate
Must be completed by an approved medical practitioner on the list below
https://www.coalservices.com.au/mining/workplace-safety-and-compliance/regulation-and-compliance/order-41-3/accredited-medical-practitioners/
Must have either Doctors signature or Registered Nurse signature, must have name, ARN/AMP number and date.

Preplacement Medical Assessment – CS Health – Orange cover page

Preplacement Medical Assessment – CS Health – Orange cover page

Uploaded in colour is preferred - not mandatory
Full medical not required – only require the traffic light page and follow up page to be uploaded
Name on medical to match the person registered
Date of birth to match person registered
Date of assessment listed
Determination – must be ticked indicating result
Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
Must have Doctors signature, must have name and date.

Site access plus periodic medical assessment detailed certificate - CS Health

Site access plus periodic medical assessment detailed certificate - CS Health

Pages required to be uploaded – site access plus periodic medical assessment detailed certificate.
Name on site access plus periodic medical assessment detailed certificate to match the person registered
Date of birth on assessment certificate ad assessment report to match the person registered
Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
Must have Doctors signature, must have name and date.

If a medical is marked AMBER this must be sent to Muswellbrook Coal for approval - Approval is sought by the contractor; not Avetta staff.

From Avettas perspective, no escalations to the client are required providing the restricted medical meets the BR requirements including that it is accompanied by a completed / approved MMP. If it does not meet these requirements it can be returned.

Pegasus Staff CLICK HERE for additional business rule information which is to be considered prior to verification of the file

Issue Date = Examination date
Expiry Date = 3 years from date of examination (unless review date listed in comments)
AMBER MEDICALS - Approval date and person’s name whom approved to be written in description box

Medical.Assessment.Fitness for Work Medical Assessment

A letter or report from the practitioner stating that the worker is fit for the role
Must be completed by a Registered Medical Practioner
Name on assessment to match the person registered
Date of birth to match person registered
Date of assessment listed
Employer must be listed – Employer must be the current employer. If the employee has changed companies than an updated assessment with the new employer is required.

Avetta verifiers CLICK HERE for additional business rule information which is to be considered prior to verification of the file

Issue Date = Assessment date
Expiry Date = 2 years from issue date

Page Version: 61

Note: This Document is not version controlled when printed.

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Mining Business Rules | Idemitsu | Medical