Whitehaven Business Rules | Medicals

• Inductee name and date of birth to be clearly shown on the medical.

• Must be stamped and signed by the medical practitioner.

• Must be a QLD Section 4 certificate.

• Only instance you would require a Restrictive Management Plan for vision or hearing is if the Section 4 states there needs to be a practical test performed on site for colour vision or for hearing to ensure the person can hear sirens/alarms etc

• Employer listed on Medical is not required to match employer listed in onsite

• Issue date of medical completion

• All medicals must be completed within the previous 5 years (UNLESS there is an earlier subsequent assessment review date / recommended date of next health assessment listed on medical (which would then be the expiry date)

• Chest X-ray field must be completed (a tick in yes, no or date of last chest x-ray completed)

Medical.Assessment.NSW Coal Compliant Medical

Functional Capacity Evaluation, Alcohol and Other Drug Test and Respiratory Fit Test Reports to be uploaded with medical if required. (See business rules below)

Medical (NSW Order 43)

New inductees require:

- Current Order 43 medical

- Drug and Alcohol test

- ILO Chest X-Ray

- FCE (AS PER ROLE REQIREMENTS)

Ongoing workforce (already inducted) require:

- Current Order 43 medical (drug and alcohol and FCE not required)

- ILO Chest X-Ray or ILO B-read report

General Rules

• All medicals must be a valid NSW Order 43 Medical
• All medicals must be completed within the previous 3 years
• Full report (all pages) must be uploaded
• For Order 43 periodic medical, the document must be uploaded with one of the following in its entirety:
  Traffic Light Summary Page or Order43 Preplacement Medical Assessment Report. Avetta verifiers click here for additional business rule information.

• Name must match the registered person
• Date of Birth on must match the registered person
• Employer must be listed (if this is not the current employer, the Order 43 New Employer Registration’ notification from CS Health must be uploaded
• Must have either Doctor’s name, signature (and AMP number) or Registered Nurse’s name, signature (and ARN number)
• Electronic signature accepted
• Must be completed by an approved medical practitioner on the list here.

Amber Medical Results (when the box is ticked for restrictions / employer actions required)?

• If worker has received an amber medical, review Early Review (Competency - Health & Safety.Medical.Early Review) business rule (below) to check if an Early Review Plan is required

Delivery Drivers (Open Cut Delivery Driver Training Plan)

• For Workers with either the All Open Cut – Bulk Fuel Lubricants Deliver Driver (MR, HR, HC, & MC) OR the Narrabri Surface –        Delivery Driver (MR, HR, HC & MC) selected on the ATUI form, are not required to have completed an Order 43 Medical
• Minimum Medical Competency Requirement is RMS Fitness to Drive Medical
• Where an Order 43 Medical has been provided it will be accepted & there is no requirement to provide RMS Fitness to Drive Medical in addition
• Medical Competency for Delivery Driver Role are to be uploaded under Group Competency – Administration.Medical.Bulk Fuel and Lubricants Delivery Driver
• If there are any medical restrictions, send through to medicals@whitehavencoal.com.au

Pegasus staff CLICK HERE for additional business rule information prior to verification of competency

• Issue Date = Original Order 43 assessment/examination date OR review date OR RMS medical assessment date

NOTE: For Pre-Placement Medical Review documents, the issue date should be the date of original pre-placement; not the date of assessment

• Expiry Date = 3 years from calculated issue date (unless the medical has a specified review date, as this date would then become the expiry date)

Functional Capacity Evaluation

To be uploaded with Medical.Assessment.NSW Coal Compliant Medical

Additional requirements for NEW INDUCTEES only.

New inductees working in a coal mining area MAY (depending on their role[s] selection) also be required to undergo a functional capacity evaluation (FCE) as per the below criteria prior to commencing with WHC. 

Click HERE to download Medium Functional template.

Click HERE to download Heavy Functional template.

Click HERE to view what roles require and FCE and / or  Respiratory FIT test. If required, please upload with the medical. 

• Name and date of birth to match the person
• Must be completed within the past 12 months
• Must include the Position/Role
• FCEs can be completed by any registered Physiotherapist, Exercise Physiologist or Occupational Therapist (details must be included)
• FCEs completed on the previous version can be accepted
• OR additional acceptable FCE templates can be issued by the following providers: 

NOTE: If the FCE indicates an ‘Amber’ result the FCE report must be approved by WHC

Pegasus staff CLICK HERE for additional business rule information prior to verification of competency

This document will be included within the file upload for the competency named Medical.Assessment.NSW Coal Compliant Medical  

Early Review

(Competency - Health & Safety.Medical.Early Review)

Business rule last updated by WHC 22/07/2021

• Issue Date = Original Order 43 assessment/examination date OR review date OR RMS medical assessment date
• Expiry Date = Date to be calculated as per example:
• Example
• Amber medical result indicated
• Original Order 43 assessment/examination date was 13/05/2019
• Review time indicated is 12 months
• ERP expiry date would be 13/05/2020

• Must indicate that it is an ILO Chest X-ray report (must be full report)
• If the Chest X-ray report does not read ‘No evidence of pneumoconiosis, OR ILO Classification  0/0 or 0/1’ the contractor is required to send the report to CS Health to verify there are no concerns that require follow up.
• If the Chest X-ray report recommends a HRCT scan, the HRCT report must also be attached

• Issue Date = date of examination
• Expiry Date = 3 years from date of examination (unless a review date is listed then enter the expiry as the earliest expiring date)

Medical.-.Chest X-Ray - B Read (QLD)

• Must indicate that it is an ILO Chest X-ray report (must be full report)

• QLD Coal Mine Worker Health Scheme B-Read X-ray reports are acceptable (NB. These will be escalated to Whitehaven Coal for review) - Pegasus Administrators to click here for additional business rule information

• Issue date = date of examination
• Expiry Date = 5 years from date of examination (unless a review date is listed then enter the expiry as the earliest expiring date)