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 Motor Vehicle
CertificationCertification RequirementsUpload RequirementsExamples
Insurance.Motor Vehicle.Motor Vehicle Insurance
  • Certificate of Insurance / Confirmation of Insurance / Certificate of Currency / Confirmation of Placement for Motor Vehicle Insurance showing:
  • Name of insurer
  • Policy Number
  • Expiry date
  • Company name and ABN must match the details registered*. If it doesn’t match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or a download from ABR showing the linkage or a Trust Deed.
  • Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
  • Must be minimum 20 million (AUD) coverage (“Limit of Liability”; and “Limit of Indemnity”) for 3rd Party Liability / Legal Liability / 3rd Party Property / Road Risk Liability
    *Sole Traders may be subject to exceptions
Accepted Types

CTP

  • Comprehensive
  • Motor Fleet
  • Third Party Property
  • Commercial Motor
  • Road Risk
  • Road Risk Liability
  • Yellow Cover – Road Risk Liability to 3rd parties
  • Must show vehicle/s insured or a reference to coverage for all vehicles similar to the examples shown below:

 

  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = As specified on policy <accepted type> Motor Vehicle Insurance
  • Amount Description = As specified on policy <3rd Party Liability / Legal Liability / 3rd Party Property/ Road Risk Liability >
  • Amount = as per policy(“Limit of Liability”; and “Limit of Indemnity”) (minimum of 20 million AUD)
 Plant Liability
CertificationCertification RequirementsUpload RequirementsExamples
Insurance.Property.Plant Liability Insurance
  • “Certificate of Insurance” or Confirmation of Insurance” or “Certificate of Currency” for Plant & Equipment or Motor Vehicle Insurance showing:
  • Name of insurer
  • Policy Number
  • Expiry date
  • Company name and ABN must match the details registered. If it doesn’t match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or a download from ABR showing the linkage or a Trust Deed.
  • Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
  • Must also include a schedule of items covered and how much they are insured for (usually in table format)
Accepted Types
  • Mobile Plant and Equipment
  • Vehicle
  • Yellow Cover – Road Risk Liability to 3rd parties
  • CTP
  • Comprehensive
  • Motor Fleet
  • Third Party Property
  • Commercial Motor

  • Road Risk

  • Road Risk Liability

  • Plant & Equipment – Industrial Special Plant with Road Risk Liability

     *Requirement is - that your have 3rd party property for your mobile plant that you drive on roads

     

 

 

  • Must show plant / equipment or vehicle/s insured or a reference to coverage for all vehicles similar to the examples shown below:


  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = As specified on policy <accepted type> Motor Vehicle Insurance
  • Amount Description = As specified on policy <3rd Party Liability / Legal Liability / 3rd Party Property>
  • Amount = as per policy (“Limit of Liability”; and “Limit of Indemnity”) (minimum of 20 million AUD)

 Professional Indemnity
CertificationCertification RequirementsUpload RequirementsExamples
Insurance.Professional Indemnity.Professional Indemnity Insurance
  • Minimum amount for Professional Indemnity = $1 million - this may differ for different pieces of work.
  • Business Name and ABN needs to match. If it doesn't match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage or a Trust Deed.
  • Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
  • Must be current
  • If the policy does not list Professional Indemnity / Liability or Errors and Omissions a Product Disclosure Statement (PDS) is required before escalation.
  • If PDS states Professional Indemnity or Errors and Omissions coverage – the insurance and PDS needs to be uploaded together for approval
  • If the PDS does not specify Professional Indemnity or Errors and Omissions it will be escalated
  • Accepted Types: Professional Indemnity,Errors or Omissions, Civil Liability
  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Professional Indemnity
  • Amount Description = Same as item
  • Amount = as specific on policy (must be minimum of 1 million AUD or equivalent)
 
 Public Liability
CertificationCertification RequirementsUpload RequirementsExamples
Insurance.Liability.Public and/or Product Liability Insurance - $5M
  • Minimum amount of 5 million dollars Australian for any one occurrence - this may may differ for different pieces of work .
  • Business Name and ABN needs to match. If it doesn’t match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage or a Trust Deed.
  • Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
  • Issue and Expiration dates to be recorded
  • Must be current

Accepted TypesNot Accepted Types

Public Liability

Yellow Cover with Liability

Public & Products Liability

Broadform Liability

General Liability

Business Liability

Legal Liability

Umbrella Liability

Commercial Liability

Third Party Liability

Trade Insurance

IT Liability

Product only Liability

Public Liability < $5M

A policy where the minimum insured amount is split amongst the different types of cover:

e.g. Products Liability $2,500,000 and Public Liability $2,500,000 = $5,000,000.

  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Type of of coverage / policy (i.e. Public & Products Liability, Public Liability, Broadform Liability, General & Public Liability
  • Amount Description = Same as item
  • Amount = as specific on policy (must be minimum of 5 million AUD or equivalent)
 
Insurance.Liability.Public and/or Product Liability Insurance - $20M
  • Minimum amount of 20 million dollars Australian for any one occurrence - this may may differ for different pieces of work .
  • Business Name and ABN needs to match. If it doesn’t match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage or a Trust Deed.
  • Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
  • Issue and Expiration dates to be recorded

  • Must be current

    Accepted TypesNot Accepted Types

    Public Liability

    Public & Products Liability

    Broadform Liability

    General Liability

    Business Liability

    Legal Liability

    Umbrella Liability

    Commercial Liability

    Third Party Liability

    IT Liability

    Product only Liability

    Public Liability < $20M

    A policy where the minimum insured amount is split amongst the different types of cover:

    e.g. Products Liability $10,000,000 and Public Liability $10,000,000 = $20,000,000.

 
  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Type of of coverage / policy (i.e. Public & Products Liability, Public Liability, Broadform Liability, General & Public Liability
  • Amount Description = Same as item
  • Amount = as specific on policy (must be minimum of 20 million AUD or equivalent)
 
 Workers Compensation

 VIC
CertificationCertification RequirementsUpload RequirementsExamples
VIC Workers Compensation

  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is address to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

  • Ensure there is a ‘Worksafe Victoria’ logo or ‘Authorised Agent of the Victorian WorkCover Authority’ displayed on the document.

OR

  • Verified doc must be Workers Compensation for VIC

  • Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

  • End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite

    Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

 

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU

  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.

  • Enter VIC Workers Compensation in the ‘Item’ field within Onsite
 
 ACT
CertificationCertification RequirementsUpload RequirementsExamples
ACT Workers Compensation

  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
    Ensure the coverage references ‘ACT’ or ‘Australian Capital Territory’ as shown in the below examples

    OR

    OR

      

  • Verified doc must be Workers Compensation for ACT

 

  • Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

  • End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite

    Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

 

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be foundon the letterhead or in the footer eg. GIO, Allianz, CGU

  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.

  • Enter ACT Workers Compensation in the ‘Item’ field within Onsite


 NSW
CertificationCertification RequirementsUpload RequirementsExamples
NSW Workers Compensation

    • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

  • Ensure there is a ‘NSW Scheme Logo’ displayed on the document.


OR

OR

Note: For policies with icare shown you will need to ensure you also include the second page which is generally where it references NSW.

 

OR

  • Verified doc must be Workers Compensation for NSW

  • Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

  • End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite

    Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU

  • Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.

  • Enter NSW Workers Compensation in the ‘Item’ field within Onsite

 

 NT
CertificationCertification RequirementsUpload RequirementsExamples
NT Workers Compensation

  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

  • Ensure the coverage references ‘NT’ or ‘Northern Territory’ as shown in the below examples

OR

  • Verified doc must be Workers Compensation for NT

  • Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

  • End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite

    Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU

  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within includes the Nationally Recognised Training.Onsite.

  • Enter NT Workers Compensation in the ‘Item’ field within Onsite

 

 
 QLD
CertificationCertification RequirementsUpload RequirementsExamples
QLD Workers Compensation

  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

  • Ensure there is a ‘WorkCover Queensland Logo’ displayed on the document.

 

  •  Verified doc must be Workers Compensation for QLD

  • Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

  • End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite

    Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

  • Enter WorkCover Queensland in the ‘Insurer’ field within Onsite.

  • Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.

  • Enter QLD Workers Compensation in the ‘Item’ field within Onsite
 
 SA
CertificationCertification RequirementsUpload RequirementsExamples
SA Workers Compensation

  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

  • Ensure there is a ‘Government of South Australia’ Logo displayed on the document.

  • Verified doc must be Workers Compensation for SA

Note for SA Workers Compensation:

For SA workers compensation document uploads you may note there is no end date recorded on the document. If this is the case, enter the last day of the finanical year as the end date for this cert – The last day of the financial year every year falls on the 30th June.

E.g: If you receive an SA Workers Compensation document upload that shows ‘This employer is registered from 06/08/2004, the next upcoming ‘last day of the financial year’ is 30/06/2016 which can be entered as the end date despite not being shown on the document.

  • Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

  • End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite

    Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.


  • Enter Return to Work SA in the ‘Insurer’ field within Onsite.

  • Enter the employer number listed on the workers compensation document is listed in the ‘Policy Number’ field within Onsite

  • Enter SA Workers Compensation in the ‘Item’ field within Onsite

 

 

 

 TAS
CertificationCertification RequirementsUpload RequirementsExamples
TAS Workers Compensation

  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

  • Ensure the coverage references ‘TAS’ or ‘Tasmania’ as shown in the below examples

OR

OR

  • Verified doc must be Workers Compensation for TAS

  • Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

  • End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite

    Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

     

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be foundon the letterhead or in the footer eg. GIO, Allianz, CGU

  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.

  • Enter TAS Workers Compensation in the ‘Item’ field within Onsite
 
 WA
CertificationCertification RequirementsUpload RequirementsExamples
WA Workers Compensation

  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

  • Ensure the coverage references ‘WA’ or ‘Western Australia’ as shown in the below examples
     
    OR

    OR

  OR

  • Verified doc must be Workers Compensation for WA

  • Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

  • End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite

    Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be foundon the letterhead or in the footer eg. GIO, Allianz, CGU

  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.

  • Enter WA Workers Compensation in the ‘Item’ field within Onsite

 

 

 

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