Mining Business Rules | Port Waratah Coal Services | Company | Insurances

Individual name on policy to match the name registered in the system

Issue Date = Start of coverage date listed on policy

There is no minimum amount for Income Protection and the amount does not need to be recorded

Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly 

Must be current

basis the expiry will be set when the next payment is due)

Must specify the state in which the certification has been uploaded for

Insurer = Insurer will be listed in policy content

Must specify Income Protection or Accident and Sickness

Policy Number = as specified on the policy

Item = Income Protection or Accident and Sickness as specified on the policy

Amount Description = not required

Amount = not required

Note: Proof of purchase such as a receipt for Income Protection can be accepted with a 30 day expiry from submission date.

Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Aust / Australia can be accepted in any of these forms if also listed as the name in the system

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

Ttee (means trust) this is acceptable as long as the rest of the name matches

If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU

If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.

Ensure there is a ‘NSW Scheme Logo’ displayed on the document.

Enter NSW Workers Compensation in the ‘Item’ field within Onsite

OR

Verified doc must be Workers Compensation for NSW

Certificate of currency with the following details:

No minimum amount

Name of insurer

Please record certificate validity dates as per document

Policy Number

If the premium is paid monthly, the certificate of currency is only valid for that month. They will need to update monthly.

Expiry Date

Sum Insured

Company name and ABN must match the details registered in Onsite Track Easy.

We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.

Must detail:

• Start Date
• End Date
• Insurer
• Policy
• Amount
• Restrictions / Conditions

Company name and ABN must match the details registered in Onsite Track Easy.

We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.

If a certificates states a company name and ‘its subsidiaries’ then this is ok to accept, please add to the business rule for future reference

Cover number can be accepted in lieu of a policy number 

The actual public liability amount must meet or exceed AUS$20,000,000

Please record certificate validity dates as per document

If the premium is paid monthly, the certificate of currency is only valid for that month. They will need to update monthly.

If a policy is submitted and refers to the liability cover under another name (as mentioned in the table above, under “REQUIRES APPROVAL”), we will need to request from the company an excerpt of the policy which explains what the insurance policy covers where it is not called “public liability”.

If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to PWCS for approval.

All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.

If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.