Whitehaven Business Rules | Other Documentation

Whitehaven Coal Contractor Owner Appointment Form (WHC-FRM-Contractor Owner)

• Name of Appointee: Contractor Owner as listed on WHC-FRM-Contractor Engagement
• Name of Contracting Company: Must be listed and match company registered in onsite
• This appointment applies at the following WHC Site(s) / Department(s): Site(s) must be ticked
• WHC Contractor Owner:must complete name, signature and date.
• Appointed By: Sign off must be completed by a Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with the relevant site/s ticked as per the Approved Authorisers list

The latest version of this form is issue 4.0

• Issue date to be recorded as Date of document approval by WHC
• Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry

Pegasus staff click here for additional business rule information prior to completing file verification

Whitehaven Coal Contractor Coordinator Appointment Form (WHC-FRM-Contractor Coordinator)

• Name of Appointee:Must be a WHC employee
• Name of Contracting Company:must be listed and match registered company in Onsite
• This appointment applies at the following WHC Site(s)/Department(s):Site(s) must be ticked
• WHC Contract Coordinator: must complete name, signature and date.
• Appointed By: WHC Contractor Owner must match the contracting company’s WHC-FRM-Contractor Engagement

• Issue date to be recorded as Date of document approval by WHC
• Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry

Pegasus staff click here for additional business rule information prior to completing file verification

• Details:

If you have not received a Contractor Company Supervisor Nomination Form and have WHC-FRM-Contractor Engagement form V6.0 please upload the WHC-FRM-Contractor Engagement form when requested for this document.

              Contractor company: must be displayed on form and must match registered company details in system.

P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

Aust / Australia can be accepted in any of these forms if also listed as the name in the system

Ttee (means trust) this is acceptable as long as the rest of the name matches

              Contractor company supervisor: must be listed and match Form 1 and Form 2.

• Site/Area:  must be listed as per site required - Click HERE for a list of sites;
• WHC Contractor Owner (class B & C): must be listed;
• WHC Contract Coordinator(s): must be listed –  at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
• Approval (Site or Area): must have name printed, must be signed and dated. Name must match FORM 1 - Mine Operator or Delegate(Mine Site) or Relevant Manager (Off Site): Note; Version 2 - If the contract owner has signed in place of the Mine Operator or Delegate or Relevant Manager, this can be accepted.
• Black and white or colour copy is accepted

The latest version of the Contractor Company Supervisor Nomination Form is issue 3.0 – version 2 and 3 can be accepted.

Version 2 accepted until the 30.09.2019

• Issue date to be recorded as Date of document signature by contracting company
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

Pegasus staff click here for additional business rule information prior to completing file verification

Head Contractor Details

• Contracting company details must be displayed on form

• Contracting company details must match registered company details in system

P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

Aust / Australia can be accepted in any of these forms if also listed as the name in the system

Ttee (means trust) this is acceptable as long as the rest of the name matches

• Head contractor Company details to be displayed
• Black and white or colour copy is accepted

• Issue date to be recorded as the date of submission
• Expiry date to be calculated as 6 months from Issue date

• Contracting company details must be displayed on form
• Contracting company details must match registered company details in system

P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

Aust / Australia can be accepted in any of these forms if also listed as the name in the system

Ttee (means trust) this is acceptable as long as the rest of the name matches

• Subcontractor Company details to be displayed
• Black and white or colour copy is accepted

• Issue date to be recorded as the date of submission
• Expiry date to be calculated as 6 months from Issue date

• Contracting Company: must be listed and match registered company in the system
• Contractor Representative Name: must be listed (not applicable for Class A)
• WHC Contractor Owner Name: must be listed
• Site(s): must be ticked. Click HERE for a list of sites;

• Scope of work: must be completed
• Classification Result: must be indicated and responses to questions circled
• Sub-contractors: must be completed
• WHC HSE Document Review Acknowledgement: if classification is B or C the appropriate box must be indicated (not required for Class A)
• Contractor Representative (System Acknowledgement): must be completed
• WHC Contractor Owner (System Approval): must be completed

• Approvals to Engage Company for OLD FORM (Version 5.0) - Form needs to be signed but does not need to be from approved authorisers list. 
  
• Approvals to Engage Company for NEW FORM (Version 6.0 OR 7.0): A Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with each site indicated on page 1 must sign off. These approvers must be on the Approved Authorisers list.
• List of authorised approvers per site can be found HERE

The latest version of this form is issue 7.0 – issue 5.0 will be accepted  providing that the Whitehaven Coal HSE Document Form 2 and Contractor Company Supervisor Nomination Form are uploaded with it (only the WHC-FRM-Contractor Engagement is required for Class A contractors).

• Issue date to be recorded as Date of document approval by WHC
• Expiry date is 3 years from the date of approval

Pegasus staff click here for additional business rule information prior to completing file verification

• Sub-contractor Company: must be listed and match registered company in the system
• Primary Contracting Company: must be listed and match a registered company in the system
• Primary Contractor Representative: must be listed
• WHC Contractor Owner Name: must be listed
• Site(s): must be ticked - Click HERE for a list of sites.
• Scope of work: must be completed
• Sub-contractor Management: must be completed
• Primary Contractor Representative (Acknowledgement): must be completed
• WHC Contractor Owner (Sub-contractor Approval): must be completed

The latest version of this form is issue 5.0 – version 4.0 may also be accepted 

• Issue date to be recorded as Date of document approval by WHC
• Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry

Pegasus staff click here for additional business rule information prior to completing file verification

Only required for Class C

Form is valid for 3 years

Contracting Company name much match the name of the company in Pegasus

Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager

Issue date to be recorded as date of document approval by WHC Contractor Owner

Only required for Class C

Form is valid for 3 years

Contracting Company name much match the name of the company in Pegasus

Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager

Issue date to be recorded as date of document approval by WHC Contractor Owner