OTIS Business Rules | Insurances and ASIC

Resource.Management.Company Registration

Australian Companies

• Must be issued by ASIC (Australian Securities & Investments Commission)
• Business Name and ABN needs to match. If it doesn't match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage or a Trust Deed
• Duration as per document

New Zealand Companies
Must be issued by New Zealand Companies Office.
Business Name and Number needs to match

Other Countries
Certificate of company registration from relevant government body.
Business Name and Number needs to match

AUSTRALIA

• Issue and expiry date to be recorded

NEW ZEALAND & OTHER

• Issue date to be recorded
• Expiry = today's date + 30 years

Resource.Management.Company Director Secretary

• Must be printed, all fields completed, signed, scanned in and dated
• Must match the companies name in the system or a contractor representing the company  
• The ABN must match

•  Date on form to be reflected as issue date

Resource.Management.Legal Representative

• Must be printed, all fields completed, signed, scanned in and dated
• Must match the companies name in the system or a contractor representing the company  
• The ABN must match

•  Date on form to be reflected as issue date

Resource.Management.Partnership

• Must be printed, all fields completed, signed, scanned in and dated
• Must match the companies name in the system or a contractor representing the company  
• The ABN must match

•  Date on form to be reflected as issue date

Resource.Management.Private Company Owned by Company

• Must be printed, all fields completed, signed, scanned in and dated
• Must match the companies name in the system or a contractor representing the company  
• The ABN must match

•  Date on form to be reflected as issue date

Resource.Management.Private Company Owned by Individual

• Must be printed, all fields completed, signed, scanned in and dated
• Must match the companies name in the system or a contractor representing the company  
• The ABN must match

• Date on form to be reflected as issue date

Resource.Management.Sole Trader

• Must be printed, all fields completed, signed, scanned in and dated
• Must match the companies name in the system or a contractor representing the company  
• The ABN must match

• Date on form to be reflected as issue date

• Must be a current Australian Public / Product Liability document
• Limit of liability is a minimum of $20 AU million for Australia.
• Otis will accept special and general liability insurance as long as it mentions that it covers Public Liability insurance within the policy
• Must match the companies name in the system
• The ABN (Australian Business Number) must match
• If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.

• Issue date to be recorded

• Must be a current New Zealand Public / Product Liability document
• Limit of liability is a minimum of $10 NZD million
• Otis will accept special and general liability insurance as long as it mentions that it covers Public Liability insurance within the policy
• Must match the company name in the system
• The NZBN (New Zealand Business Number) must match

• Issue date to be recorded

• Must be a current professional indemnity insurance
• Limit of liability is a minimum of $10 million for Australia and NZ
• Must match the companies name in the system
• The ABN must match

• Issue date to be recorded

State Specific Generic Workers Compensation Certifications - Click HERE to be redirected to the confluence page which is specific to all sites workers compensation certifications

• Certificate of currency for accident insurance with the following details:

• Name of insurer
• Policy Number
• Expiry Date
• Sum Insured
• Restrictions

• Look for validity dates. If the premium is paid monthly, the certificate of currency is only valid for that month. They will need to update monthly.

• Company name and ABN must match the details registered in Onsite Track Easy.
• Issue and Expiration as per certificate of currency

Insurance.Workers Compensation.ACC - Primary

• Certificate of Currency for ACC – Primary Workers compensation insurance
• Name of insurer
• Policy Number
• Expiry date
• Company name and ABN must match the details registered in Onsite Track Easy.
• Note: All old SA Workers Comp certs that do not have an expiry listed on the document need to have an expiry of 30.06.2016 recorded as the expiration within Onsite (Unless advised otherwise by site). Following this date all companies will be issued the new version of SA Workers comp which will show a 1-year duration and be called ‘Certificate of Registration’.

• Issue date to be recorded

Insurance.Workers Compensation.ACC - Secondary

• Certificate of Currency for ACC – Secondary Workers compensation insurance
• Name of insurer
• Policy Number
• Expiry date
• Company name and ABN must match the details registered in Onsite Track Easy.
• Note: All old SA Workers Comp certs that do not have an expiry listed on the document need to have an expiry of 30.06.2016 recorded as the expiration within Onsite (Unless advised otherwise by site). Following this date all companies will be issued the new version of SA Workers comp which will show a 1-year duration and be called ‘Certificate of Registration’.

• Issue date to be recorded

Insurance.Workers Compensation.ACC - Tertiary

• Certificate of Currency for ACC – Tertiary Workers compensation insurance
• Name of insurer
• Policy Number
• Expiry date
• Company name and ABN must match the details registered in Onsite Track Easy.
• Please record certificate validity dates
• Note: All old SA Workers Comp certs that do not have an expiry listed on the document need to have an expiry of 30.06.2016 recorded as the expiration within Onsite (Unless advised otherwise by site). Following this date all companies will be issued the new version of SA Workers comp which will show a 1-year duration and be called ‘Certificate of Registration’.

• Issue date to be recorded